From fragmented hustle to full-funnel flow, with no extra headcount.

About Kaoh Media

Kaoh Media is a creative-led, data-powered marketing agency that helps modern brands grow. From SaaS platforms to DTC disruptors, Kaoh’s clients count on them to deliver full-funnel campaigns that blend bold ideas with performance marketing.

But while their client-facing work was cutting-edge, their internal outbound motion was stuck in a loop of chaos - manual execution, disconnected tools, and inconsistent follow-through. As demand for their services grew, Kaoh knew they couldn’t scale on hustle alone.

The Core Challenges

Even with a strong brand and growth playbook, Kaoh faced some serious friction on the sales front:

1. Outreach Was a Full-Time Job - “On Top of Everyone’s Job”

Kaoh’s team was manually building lists, writing email copy, scheduling sends, and chasing replies. No matter how sharp their message was, the sheer effort it took to run a single campaign drained the team.

2. Engagement Fell Flat, Follow-Ups Fell Apart

Open rates were decent, but replies? Rare. Even worse, those few warm leads that trickled in often sat untouched. Why? No one had time to monitor the inbox, let alone respond thoughtfully.

The lack of timely follow-ups and personalized responses meant missed opportunities at scale.

3. A Frankenstein Stack with No Coordination

Kaoh relied on a tangle of disconnected tools: Airtable for lists, Mailshake for outreach, manual LinkedIn searches, and Slack to track leads. It wasn’t just inefficient, it was fragile.

Without one system to tie it all together, personalization suffered, follow-ups were missed, and momentum was lost.

Enter Jeeva AI: From Manual Mayhem to Self-Sustaining Pipeline

Kaoh didn’t need another tool, they needed a full, done-for-you outbound layer that could run intelligently in the background while the team focused on growth strategy.

With Jeeva AI, Kaoh:

• Went live in under 15 minutes
  
  

• Automated lead gen, email writing, reply handling, and follow-ups
  
  

• Created a repeatable, always-on outbound engine

  
  

  
  

Use Case 1: Fully Hands-Off Cold Outreach

Instead of assembling campaigns piece by piece, Jeeva handled it all, from lead sourcing to hyper-personalized email copy based on role, industry, and intent.

• 10,610 emails sent to high-fit, enriched prospects in 8 weeks
  
  

• Messaging adapted for each segment including SaaS, DTC, eCommerce, and much more.
  
  

• Campaigns launched in minutes, not days

  
  

  
  

Use Case 2: Real-Time Reply Handling, Zero Inbox Chaos

Jeeva monitored every reply and responded in-context, whether it was a pricing question, a meeting request, or an objection. No more inbox triage.

• Replies categorized automatically (positive, objection, not interested)
  
  

• AI drafted context-aware responses and escalated hot leads
  
  

• Follow-ups sent with zero human delay

  
  

  
  

Use Case 3: Layered LinkedIn Engagement

Kaoh activated LinkedIn Assist to quietly support email campaigns with light social touches.

• Profile views and connection requests warmed up cold leads
  
  

• Soft touches added credibility and improved open rates
  
  

• No extra manual effort required

  
  

  
  

The Impact: A Repeatable Outbound Engine, Built in Days

What Changed with Jeeva

Jeeva didn’t just streamline Kaoh’s workflow, it redefined their approach to sales:

Before:

• 10+ tools and workflows patched together
  
  

• Hours lost building lists, writing emails, and chasing replies
  
  

• Missed meetings, dropped leads, and burnout creeping in
  
  

After:

• One platform running the entire outbound funnel
  
  

• Warm leads automatically nurtured and responded to
  
  

• Campaigns run without Kaoh’s team lifting a finger